Legal

Privacy Policy

Effective Date: July 1, 2026

The Home Builders Association of Marion & Polk Counties (“HBA,” “we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, share, and protect information when you visit our website, register for events, become a member, communicate with us, or use our online services.

Information We Collect

We may collect information that you provide directly to us, including your name, company name, job title, mailing address, email address, phone number, membership information, event registration information, sponsorship information, payment-related information, and any other information you choose to submit through forms on our website.

We may also collect limited technical information automatically when you use our website, such as your IP address, browser type, device information, pages visited, referring website, and general usage information. We may collect this information through cookies, analytics tools, and similar technologies.

If you register for an event, sponsor an event, participate in a program, submit a membership application, purchase advertising, request services, or otherwise interact with HBA, we may collect information needed to process that transaction or provide that service.

How We Use Information

We may use the information we collect to:

Communicate with members, prospective members, consumers, event attendees, sponsors, and other website users.

Process memberships, renewals, event registrations, sponsorships, advertising, payments, and service requests.

Provide information about HBA programs, events, advocacy, education, benefits, services, and industry updates.

Operate, maintain, improve, and secure our website and online systems.

Respond to inquiries, requests, and customer service needs.

Manage member directories, event attendance, committee participation, sponsorship recognition, and similar association activities.

Send newsletters, announcements, marketing communications, advocacy updates, and event information.

Comply with legal, regulatory, accounting, tax, insurance, and administrative obligations.

Protect the rights, safety, property, and operations of HBA, our members, website users, and the public.

Member and Business Directory Information

As a trade association, HBA may publish or share certain business-related member information, including company name, contact name, business address, phone number, website, email address, membership category, business description, and related information. This may appear in online directories, printed materials, event materials, sponsor recognition, referral resources, or other association communications.

If you would like to update or limit the information displayed in a member directory or other HBA publication, please contact us.

Event Photos, Video, and Publicity

HBA events may be photographed, recorded, or filmed. By attending an HBA event, you understand that your image, likeness, voice, name, company name, and participation may appear in HBA photos, videos, social media posts, publications, event promotions, newsletters, or other communications.

If you have a concern about use of a particular photo or video, please contact us and we will make reasonable efforts to address your request.

Payments

If you make a payment through our website or through a third-party payment processor, your payment information is processed by that third-party provider. HBA does not store complete credit card numbers on its website systems unless specifically stated otherwise by the payment platform. Payment processors may collect and use your information according to their own privacy policies and terms.

Cookies and Analytics

Our website may use cookies and similar technologies to help the site function, understand how visitors use the site, improve user experience, measure traffic, and support marketing or communications efforts.

You may be able to control cookies through your browser settings. Disabling cookies may affect certain website features or functionality.

Email Communications

If you provide your email address, we may use it to send you HBA communications, including newsletters, event information, membership updates, advocacy alerts, sponsorship information, and other association-related messages.

You may unsubscribe from certain marketing emails by using the unsubscribe link included in those messages. Even if you unsubscribe from marketing emails, we may still send transactional, administrative, membership, event, payment, or legally required communications.

How We Share Information

We do not sell personal information in the ordinary sense of exchanging it for money.

We may share information with service providers and vendors who help us operate our website, process payments, manage memberships, send emails, host events, provide technology services, perform accounting or administrative services, or otherwise support HBA operations.

We may share information with event sponsors, partners, venues, committees, affiliated organizations, or other parties when reasonably related to an event, program, membership benefit, sponsorship, or association activity.

We may disclose information when required by law, legal process, government request, insurance requirement, audit, investigation, or to protect HBA’s rights, property, operations, members, users, or others.

We may share aggregated or de-identified information that does not reasonably identify an individual.

Third-Party Links

Our website may link to third-party websites, platforms, payment processors, event registration systems, social media platforms, member websites, government websites, or other external resources. HBA is not responsible for the privacy practices, content, security, or terms of those third-party websites or services.

Data Security

We use reasonable administrative, technical, and physical safeguards designed to protect information we collect. However, no website, email system, database, or online service can be guaranteed to be completely secure. You use our website and online services at your own risk.

Data Retention

We retain information for as long as reasonably necessary for the purposes described in this Privacy Policy, including membership administration, event records, accounting, tax, legal, insurance, operational, historical, and business purposes.

Children’s Privacy

Our website and services are intended for adults and are not directed to children under 13. We do not knowingly collect personal information from children under 13.

Privacy Rights and Requests

Depending on applicable law, you may have the right to request access to, correction of, deletion of, or a copy of certain personal information we maintain about you. You may also request that we update your contact information or change your email communication preferences.

To make a privacy-related request, please contact us using the information below. We may need to verify your identity before fulfilling certain requests.

Oregon Privacy Notice

HBA is based in Oregon. Oregon privacy laws may provide certain rights to Oregon residents if an organization meets specific legal thresholds. If HBA is subject to those requirements, we will process applicable privacy requests consistent with Oregon law.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised effective date. Your continued use of our website or services after any changes means you accept the updated policy.

Contact Us

If you have questions about this Privacy Policy or wish to make a privacy-related request, please contact:

Home Builders Association of Marion & Polk Counties
2075 Madrona Ave SE Suite 100, Salem, OR 97302
tel 503-399-1500
hello@homebuildersassociation.org
www.homebuildersassociation.org

Terms of Service

Effective Date: July 1, 2026

These Terms of Service (“Terms”) govern your use of the website, online services, event registration pages, member resources, forms, content, and other digital services provided by the Home Builders Association of Marion & Polk Counties (“HBA,” “we,” “our,” or “us”).

By accessing or using our website or online services, you agree to these Terms. If you do not agree, please do not use the website or online services.

Use of the Website

You may use the HBA website for lawful purposes only. You agree not to use the website in any way that could damage, disable, overburden, impair, interfere with, or disrupt the website, HBA systems, or another user’s ability to use the website.

You agree not to attempt to gain unauthorized access to any portion of the website, member-only resources, accounts, systems, or networks connected to the website.

No Legal, Financial, Construction, or Professional Advice

Information on the HBA website is provided for general informational and association purposes only. It is not legal, financial, tax, insurance, engineering, architectural, construction, code, permitting, or other professional advice.

You should consult the appropriate professional, attorney, accountant, insurance advisor, contractor, design professional, government agency, or other qualified source before making decisions based on information found on this website.

HBA does not guarantee that website information is complete, accurate, current, or applicable to your specific circumstances.

Membership Information

Certain features, benefits, resources, directories, pricing, programs, and services may be available only to HBA members or specific categories of members.

Membership in HBA may be subject to separate applications, dues, eligibility requirements, board policies, bylaws, codes of conduct, or other association rules. If there is a conflict between these Terms and HBA’s bylaws, board policies, membership agreements, or other official association documents, those documents will control to the extent applicable.

HBA reserves the right to approve, deny, suspend, or terminate access to member benefits or website resources consistent with its governing documents, policies, and applicable law.

Event Registrations, Payments, Sponsorships, and Refunds

Event registrations, sponsorships, advertising purchases, membership dues, program fees, and other payments may be subject to additional terms, deadlines, availability, cancellation policies, and refund policies.

Unless otherwise stated for a specific event, program, sponsorship, or purchase, all sales are subject to HBA review and approval. HBA may change event details, speakers, venues, dates, times, formats, or program content when necessary.

Refunds, credits, substitutions, and cancellations are handled according to the policy stated for the specific event, program, sponsorship, or transaction. If no specific policy is stated, refunds or credits are at HBA’s discretion.

Member Directory and Referrals

HBA may provide member directories, business listings, referral tools, or links to member businesses as a service to members and the public.

HBA does not guarantee the work, licensing, insurance, pricing, performance, availability, qualifications, or conduct of any member, contractor, supplier, service provider, advertiser, sponsor, or other third party listed or referenced on the website.

Users are responsible for performing their own due diligence before hiring, contracting with, purchasing from, or relying on any third party.

User Submissions

If you submit information, forms, messages, images, testimonials, comments, business descriptions, logos, advertising materials, sponsorship materials, or other content to HBA, you represent that you have the right to submit that content and that it does not violate the rights of any third party.

You grant HBA permission to use, reproduce, display, publish, edit, and distribute submitted content for association, membership, event, promotional, directory, communication, and administrative purposes.

HBA may remove, edit, decline, or refuse to publish submitted content at its discretion.

Intellectual Property

The HBA website and its content, including text, graphics, logos, designs, photographs, videos, documents, downloads, and other materials, are owned by HBA or used with permission, unless otherwise stated.

You may view, download, or print website materials for personal, informational, or internal business use, provided you do not modify the materials or remove copyright, trademark, attribution, or other notices.

You may not copy, reproduce, republish, distribute, sell, modify, display, or create derivative works from HBA website content without prior written permission, except as allowed by law.

Trademarks and Logos

HBA names, logos, marks, event names, and related branding may not be used without prior written permission, except where specifically authorized for members, sponsors, partners, or event participants.

Members and sponsors may receive separate logo-use guidelines, sponsorship recognition rights, or advertising permissions. Those permissions may be limited by time, purpose, event, membership status, or sponsorship level.

Third-Party Websites and Services

The HBA website may contain links to third-party websites, platforms, payment processors, event registration services, social media platforms, government websites, advertiser websites, sponsor websites, member websites, or other external resources.

HBA is not responsible for the content, accuracy, policies, security, availability, or practices of third-party websites or services. Your use of third-party websites and services is at your own risk and may be governed by their own terms and privacy policies.

Website Availability

HBA may update, modify, suspend, or discontinue any part of the website or online services at any time without notice. We do not guarantee that the website will be available, secure, uninterrupted, or error-free.

Disclaimer of Warranties

The website, online services, content, directories, materials, and information are provided “as is” and “as available.” To the fullest extent permitted by law, HBA disclaims all warranties, express or implied, including warranties of accuracy, completeness, reliability, merchantability, fitness for a particular purpose, title, and non-infringement.

Limitation of Liability

To the fullest extent permitted by law, HBA and its officers, directors, employees, volunteers, committee members, agents, representatives, affiliates, sponsors, partners, and service providers will not be liable for any indirect, incidental, consequential, special, punitive, or exemplary damages arising out of or related to your use of the website, online services, content, events, directories, materials, or third-party links.

This limitation applies whether the claim is based on warranty, contract, tort, negligence, strict liability, statute, or any other legal theory.

Indemnification

You agree to indemnify and hold harmless HBA and its officers, directors, employees, volunteers, committee members, agents, representatives, affiliates, sponsors, partners, and service providers from and against any claims, damages, losses, liabilities, costs, and expenses, including reasonable attorney fees, arising out of or related to your use of the website, your violation of these Terms, your submitted content, or your violation of any law or third-party rights.

Privacy

Your use of the website is also governed by our Privacy Policy, which explains how we collect, use, and share information.

Governing Law

These Terms are governed by the laws of the State of Oregon, without regard to conflict-of-law principles. Any dispute arising out of or related to these Terms, the website, or HBA’s online services shall be handled in the state or federal courts located in Oregon, unless otherwise required by law.

Changes to These Terms

HBA may update these Terms from time to time. The updated version will be posted on this page with a revised effective date. Your continued use of the website or online services after changes are posted means you accept the updated Terms.

Contact Us

If you have questions about these Terms, please contact:

Home Builders Association of Marion & Polk Counties
2075 Madrona Ave SE Suite 100, Salem, OR 97302
tel 503-399-1500
hello@homebuildersassociation.org
www.homebuildersassociation.org